An effective virtual board meeting relies on functional technology, strong communication protocols and the observance of call etiquette. Technology issues can interrupt the flow of any meeting. It’s difficult to maintain a positive atmosphere when participants cannot hear each other clearly or open attachments to read the minutes.
To prevent the meeting from becoming a tangle of off-topic discussions, think about adding a brief agenda item-specific time limit to each item on the agenda (BoardEffect). This will allow the chair to control the meeting and ensure that all issues are addressed. To save time and reduce interruptions, non-controversial topics can be decided upon as part of the agenda.
It can be difficult for board members to interact with one another in a virtual world and some may not be comfortable speaking up. The board chair can encourage discussion by asking for people to lead on each agenda item or by using a hand-raising method during the discussion. It is also beneficial to provide background info about each topic on the agenda prior to the meeting so that directors can focus their attention during the call.
Board members can collaborate online during meetings using a secure document management system. This helps maintain productivity and accountability. It is crucial to use the system that provides specific controls to ensure that each director has the ability to review, edit and comment on documents and track https://seboardroom.com/cracking-business-codes-the-impact-of-virtual-data-room-features/ any changes made by other directors. Lastly, it is important to create a reminder calendar for the next meeting in order to boost the involvement of board members and to encourage them prepare ahead of time for the meeting.